Privacy Policy

Effective Date: October 2025

Mittagong Swimming Club ("the Club", "we", "our", "us") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and protect information when you visit our website, register as a member, or engage with the Club in any way.

1. Information We Collect

We may collect personal information when you:

Join or renew your Club membership
Register for swim meets, events, or training
Subscribe to our newsletter or updates
Complete an online form or contact us

The personal information we may collect includes:

Name, address, email, and phone number
Date of birth, age group, and emergency contact details
Medical or allergy information relevant to participation and safety
Payment details (when required for membership or events)

2. How We Use Your Information

We use personal information to:

Manage memberships and communicate with members
Register swimmers for meets and training sessions
Provide updates, newsletters, and Club information
Maintain safety and welfare records
Comply with legal, insurance, and Swim NSW / Swimming Australia requirements
We will not sell, rent, or trade your personal information to any third party.

3. Storage and Security

We store information securely in password-protected systems and Club databases.
Access is limited to authorised Committee members and coaches who require it to perform their roles.
We take reasonable steps to protect personal data from misuse, loss, unauthorised access, or disclosure.

4. Disclosure to Third Parties

We may share limited personal information only when necessary with:

Swimming NSW or Swimming Australia for registration and competition entry
Event organisers for official meet administration
Payment processors or service providers that support Club operations
All third parties are required to handle your data in accordance with privacy standards.

5. Website and Cookies

Our website may use cookies to improve your browsing experience and collect anonymous usage data.
Cookies do not personally identify you and can be disabled in your browser settings.

6. Access and Correction

You can request access to the personal information we hold about you and ask for corrections if it is inaccurate or outdated.

Requests can be made in writing to the Club Secretary at:
Email: contact@mittagongswimmingclub.com.au

7. Photos and Media

By participating in Club activities, you may appear in photos or videos used for promotional or social media purposes.

If you do not wish your image (or your child’s) to be used, please notify the Club in writing.

8. Links to Other Sites

Our website may contain links to third-party sites.

We are not responsible for the privacy practices or content of those websites.

9. Changes to This Policy

We may update this Privacy Policy periodically.
Any updates will be posted on this website with a revised effective date.

10. Contact Us

If you have questions or concerns about privacy or how your personal information is managed, please contact:
Mittagong Swimming Club
Email: secretary@mittagongswimmingclub.com.au